Data Loss Prevention with Microsoft Purview

TL;DR: Microsoft Purview Data Loss Prevention delivers intelligent detection and control of sensitive data across Office 365, OneDrive, SharePoint, Teams, and endpoints. Strac Data Loss Prevention Purview delivers intelligent and unified policy management and integration with Microsoft Information Protection to provide comprehensive data security. Quick deployment, precise detections, and automation streamline the protecting intellectual property, customer information, and other critical assets.

Safeguarding Sensitive Information with Microsoft Purview Data Loss Prevention

In today's data-driven world, information is power. But with cyber threats growing daily, organizations can't afford to be lax about protecting sensitive data. Airtight data loss prevention (DLP) is crucial for securing intellectual property, customer information, financial details, and other digital assets.

Microsoft Purview Data Loss Prevention equips organizations to lock down confidential data. This article explores Purview DLP's capabilities for detecting and controlling sensitive information across services like Office 365, OneDrive, SharePoint, and Microsoft Teams. We'll also cover how Purview DLP integrates with Microsoft Information Protection to enable comprehensive data security.

Let's dive in to see how Purview DLP can help you centrally manage policies, monitor data, and take automated actions to prevent unauthorized access and sharing of sensitive information.

The Risks of Data Loss & Benefits of Purview DLP

Before detailing Purview DLP's features, it's worth underscoring why data loss prevention merits serious attention. Consider three core risks:

• Non-Compliance Fines: Regulations like GDPR and NYDFS impose strict data protection rules. Fall short, and it can mean massive fines upwards of 4% of global revenue. Can your organization afford that kind of financial hit?
• Brand Damage: Data breaches erode customer trust. In fact, according to IBM, 67% of consumers say they would switch providers after a breach. No organization wants its name dragged through the mud.
• Direct Financial Loss: Breaches cost big bucks. According to IBM's 2022 report, the average price tag is now $4.35 million. That includes legal costs, notification expenses, lost revenue, and more.

With the stakes so high, every organization needs to prioritize building a robust DLP strategy. Half-measures won't suffice when protecting data in today's threat landscape. Purview DLP provides the intelligent detection and control needed to lock down confidential information.

Key Capabilities of Microsoft Purview Data Loss Prevention

Purview DLP enables unified, flexible policy management and enforcement across devices, apps, and services from the Microsoft 365 compliance center. There you can configure policies, monitor data, and take response actions.

Four key capabilities make Purview DLP a powerful data protection solution:

1. Centralized Policy Management

Create, manage, and enforce DLP policies from the unified Purview compliance portal. Apply policies across services like Exchange, SharePoint, OneDrive, Teams, and endpoints.

1. Integration with Microsoft Information Protection

Purview DLP integrates with Microsoft Information Protection sensitivity labels, allowing you to trigger policies based on classified content.

1. Precise, Automated Detections

Leverage built-in sensitive information types, custom content detectors, and machine learning to accurately identify regulated data like HIPAA, GDPR, and PCI information with low false positives.

1. Unified Alerting and Response

Get alerted to policy violations and take response actions like blocking unauthorized sharing right from the compliance center.

With these core capabilities, Microsoft Purview Data Loss Prevention enables organizations to secure sensitive information consistently across cloud services, collaboration platforms, and devices.

Key Features of Microsoft Purview Data Loss Prevention

Now let's explore some of the key features and functionality that make Purview DLP a compelling data protection solution:

• Apply policies across Office 365, OneDrive, SharePoint, Teams, and Windows/macOS endpoints for comprehensive coverage.
• Leverage numerous sensitive information types out-of-the-box for detecting common data types like credit cards, social security numbers, and financial information.
• Create custom sensitive information types using keywords, regex, and machine learning to identify proprietary, regulated, or confidential data.
• Scan content across 400+ file types, including image and code files beyond just Office documents.
• Leverage optical character recognition (OCR) to identify sensitive text in images.
• Perform deep content inspection by scanning content within files, not just metadata.
• Use exact data matching for handling unique identifiers like customer numbers.
• Block unauthorized actions like external file sharing and require justification.
• Redact identified sensitive data directly within documents.
• Quarantine sensitive emails for review before delivery.
• Encrypt sensitive content and restrict access.
• Extend policies to third-party cloud apps via Microsoft Cloud App Security integration.

With robust detection capabilities, flexible policy triggers, and automated response actions, Microsoft Purview Data Loss Prevention provides end-to-end data protection at scale.

Unlocking the Full Power of Purview Data Loss Prevention

Organizations need the proper licensing to unlock Purview DLP's full capabilities. For Exchange Online, SharePoint Online, and OneDrive for Business protection, one of these licenses is required:

• Microsoft 365 E5/A5/G5
• Microsoft 365 E3/A3/G3
• Microsoft 365 Business Premium
• Office 365 E5/A5/G5
• Office 365 E3/A3/G3

For Microsoft Teams DLP, an E5 or Office 365 E5 license is needed.

The Microsoft 365 E5 Compliance license includes the full suite of Purview data protection tools. But with any eligible license, organizations gain robust DLP to control sensitive data risk.

Maximizing Data Protection with Purview DLP + Information Protection

While powerful alone, pairing Microsoft Purview Data Loss Prevention with Microsoft Information Protection provides an unparalleled sensitive data protection solution.

Purview DLP detects and controls confidential information across cloud services, collaboration platforms, and devices.

Meanwhile, Purview Information Protection uses sensitivity labels to classify data and encrypt or restrict access to safeguard content.

Together, these technologies offer comprehensive data loss prevention:

• Use Purview DLP to detect sensitive information at rest and in motion.
• Leverage Purview Information Protection sensitivity labels to classify and encrypt confidential data.
• Configure DLP policies to identify labeled data as a trigger.
• Restrict sharing, block external transmission, or quarantine files with sensitive labels.

This empowers organizations to discover, classify, monitor, and protect regulated, confidential, and business-critical information everywhere it resides.

How Strac Can Help:

While Microsoft Purview offers robust DLP capabilities, Strac's comprehensive SaaS/Cloud DLP and Endpoint DLP solution can enhance and extend these features. Our platform offers built-in and custom detectors supporting all sensitive data elements for PCI, HIPAA, GDPR, and any confidential data, complementing Purview's capabilities. Strac uniquely provides detection and redaction capabilities for images and deep content inspection for various document formats. Explore Strac's full catalog of sensitive data elements to see how it can enhance your Purview DLP implementation.

For organizations seeking to strengthen their compliance posture beyond Purview, Strac DLP helps achieve standards for PCI, SOC 2, HIPAA, ISO-27001, CCPA, GDPR, and NIST frameworks. With easy integration, customers can implement Strac alongside Purview and see live scanning and redaction on their SaaS apps in under 10 minutes.

Strac's machine learning models ensure accurate detection and redaction of sensitive PII, PHI, PCI, and confidential data, potentially reducing false positives compared to Purview alone. The solution offers extensive SaaS integrations, including AI integration with LLM APIs and AI websites, extending protection beyond Microsoft's ecosystem.

For comprehensive protection, Strac provides Endpoint DLP that works across SaaS, Cloud, and Endpoint environments, complementing Purview's capabilities. Developers can leverage Strac's API support for custom implementations, while inline redaction capabilities ensure sensitive text is masked or blurred within attachments, adding an extra layer of protection to Purview DLP.

Strac's customizable configurations and out-of-the-box compliance templates allow for flexible, tailored data protection measures that can adapt to your organization's specific needs, enhancing the capabilities provided by Microsoft Purview.

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Enhancing Microsoft Purview DLP with Strac's Advanced Capabilities

Ready to take your Microsoft Purview DLP to the next level? Book a demo with Strac to see how our advanced DLP solution can enhance and extend your Purview capabilities. Join our satisfied customers who have strengthened their data protection strategy by combining Strac with Microsoft Purview.