PII Tools Pricing, Reviews, and Top 9 Alternatives (2025)

Top 9 PII Tools Alternatives and Competitors in 2025

1. Strac

Strac stands out in Data Loss Prevention (DLP) for its innovative no-code platform, which simplifies the integration and management of data security processes. It excels in real-time detection and protection of sensitive information across various platforms and services.

Strac's ease of use and seamless integration capabilities allow businesses of all technical capabilities to enhance their data security without adding complexity to their operations. They are pioneers in this niche, offering first-in-class features such as image redaction that other tools on this list are yet to perfect.

Pricing Structure Strac offers flexible pricing tiers to accommodate businesses of all sizes, from startups to large enterprises. Their model includes a free trial to test out features before committing. Pricing is largely based on the volume of data and number of users, with custom enterprise solutions available for more complex needs.

Reviews and User Feedback Users praise Strac for its ease of integration and user-friendly interface, highlighting its efficiency in identifying and protecting sensitive data. However, some note a learning curve in mastering all its features.

Pros:

• No-code integration: Simplifies the deployment process, making it accessible for non-technical users.
• Real-time protection: Offers immediate detection and encryption of sensitive data across various platforms.
• Customizable alerts: Enhances monitoring with tailored alerts for different types of data breaches or security threats.

Cons:

• Learning curve: Some users may need time to utilize its advanced features fully. However, the team offers robust support to help you get familiar with the service.
• Limited third-party integrations: While comprehensive, some niche or emerging tools may not be supported. More integrations are being included as you read this.

2. Digital Guardian

Digital Guardian offers a robust DLP solution that protects sensitive data from insider and outsider threats across endpoints, networks, and cloud applications. Its strength lies in its depth of visibility and control over data movements, enabling precise data protection policies tailored to each organization's unique risk profile.

Pricing Structure Digital Guardian provides a subscription-based pricing model, focusing on the level of data protection required rather than company size. They offer a free demo and the flexibility of cloud and on-premise solutions, catering to different security needs.

Reviews and User Feedback Digital Guardian is commended for its comprehensive data protection and flexibility. However, users mention a need for more straightforward policy setup and management.

Pros:

• Comprehensive coverage: Protects data across endpoints, networks, and the cloud.
• Flexible deployment: Offers both cloud-based and on-premises solutions to fit different security needs.
• Granular policy management: Allows for detailed customization of data protection policies.

Cons:

• Complex setup: Can be challenging for organizations without a dedicated IT security team.
• Resource intensive: May require significant system resources, potentially affecting endpoint performance.

3. Manage Engine

ManageEngine provides a comprehensive suite of IT management tools, with its DLP component focusing on securing data across endpoints. Known for its scalability and wide range of IT solutions, ManageEngine allows organizations to integrate data protection into a broader IT security strategy, making it a versatile choice for IT administrators.

Pricing Structure ManageEngine's DLP solution offers a transparent pricing model based on the number of devices protected. They provide both a free version with basic features and premium tiers with advanced capabilities, along with a free trial for new users.

Reviews and User Feedback Reviews highlight ManageEngine's robust feature set and ease of use. Some users have called for improvements in reporting and alerting functionalities.

Pros:

• Scalability: Easily adapts to growing business needs, suitable for SMBs and large enterprises alike.
• Integrated IT solutions: Offers a broad range of IT management tools beyond DLP.
• User-friendly interface: Simplifies monitoring and managing data security.

Cons:

• Reporting capabilities: Some users seek more detailed or customizable reporting options.
• Initial configuration: Setting up can be intricate, requiring careful planning.

4. Endpoint Protector

Endpoint Protector is acclaimed for its cross-platform DLP solutions, which offer tight security for data at rest, in use, and in motion. Its granular control over device and data usage stands out, especially in environments with a high diversity in operating systems and device types, ensuring comprehensive data protection without hindering user productivity.

Pricing Structure Endpoint Protector employs a detailed pricing strategy that varies based on features and the scale of deployment. They offer custom quotes to ensure businesses only pay for what they need, alongside a free trial to experience the service firsthand.

Reviews and User Feedback Users often commend Endpoint Protector for its thorough data protection and ease of deployment. Criticisms tend to focus on the user interface, suggesting it could be more intuitive.

Pros:

• Cross-platform compatibility: Ensures data protection across Windows, Mac, and Linux.
• Detailed control: Offers granular device control and content inspection.
• Easy to manage: The intuitive admin console simplifies the management of DLP policies.

Cons:

• User interface: Some users find the UI less intuitive compared to competitors.
• Cost: Pricing can be on the higher side for small businesses.

5. Teramind DLP

Teramind DLP specializes in user activity monitoring, data loss prevention, and insider threat detection. Its detailed behavioral analytics and real-time data tracking enable organizations to protect sensitive data and understand how and by whom data is used, offering insights into potential security risks and operational efficiencies.

Pricing Structure Teramind DLP adopts a tiered pricing approach, with plans designed to cater to various business sizes and requirements. They provide a free trial, with options for cloud-based and on-premises deployments to suit diverse IT environments.

Reviews and User Feedback Teramind DLP is well-regarded for its powerful monitoring capabilities and detailed user behavior analytics. Some feedback points to a need for enhanced customer support.

Pros:

• Behavioral analytics: Provides in-depth monitoring of user behavior to detect insider threats.
• Customizable alerts and actions: Enables precise response mechanisms for detected threats.
• Comprehensive monitoring: Covers a wide range of data types and vectors for potential data loss.

Cons:

• Complexity: Its extensive features may require a steep learning curve for some users.
• Customer support: Some users have reported needing more prompt or effective support responses.

6. Cyera

Overview

Cyera is a cloud native data security platform that provides sensitive data discovery, classification, and continuous visibility into data security posture management. It is designed for IaaS, PaaS, and SaaS environments, helping organizations enforce least-privileged access and manage sensitive information effectively. 

Cyera's automated risk assessments and compliance tools are particularly helpful for industries such as finance & healthcare.

Pricing Structure

Cyera does not publicly disclose pricing; potential customers must reach the vendor for a customized quote based on their specific needs.

Pros

• Comprehensive Data Visibility: Offers detailed insights into where sensitive data is stored and who has access.
• Accurate Data Matching: High accuracy in identifying and classifying sensitive information.

Cons

• Limited UI Customization: The user interface may not be flexible enough for some users.
• Basic Reporting Features: Reports and dashboards lack advanced features.

Reviews

Users praise Cyera for its ability to quickly identify critical data locations and associated risks. However, some have noted challenges with the initial setup process and the need for improved integration capabilities.

User Feedback

Customers appreciate the platform's effectiveness in enhancing data security but report that documentation could be better to assist with onboarding. Overall, Cyera is recognized for its scalability and ease of deployment across various sectors.

7. TrustArc

Overview

TrustArc specializes in data privacy management with a strong emphasis on regulatory compliance. It offers tools for consent management, automated governance, and third-party assessments. TrustArc helps organizations effectively manage consumer rights while ensuring adherence to global privacy regulations.

Pricing Structure

TrustArc does not publicly disclose pricing; potential customers must reach the vendor for a customized quote based on their specific needs.

Pros

• User-Friendly Interface: Intuitive design that simplifies navigation.
• Lightweight Resource Requirements: Minimal impact on network performance.

Cons

• Disjointed Automation Features: Lacks central orchestration for automation tasks.
• Basic Reporting Capabilities: Reporting lacks advanced features and visualizations.

Reviews

TrustArc is often commended for its ease of use and effective compliance management tools. However, users express a desire for more cohesive automation features to enhance efficiency.

User Feedback

Customers find TrustArc helpful in managing privacy processes but note that the reporting features could be more robust. The platform is generally seen as a solid choice for organizations focused on regulatory compliance.

8. Robust Intelligence

Overview

Robust Intelligence provides an AI security platform that includes an AI firewall and continuous validation tools for AI models. Its focus on real-time risk assessment helps organizations protect their AI systems from emerging threats while ensuring compliance with applicable regulations.

Pricing Structure

Robust Intelligence does not publicly list pricing; interested parties are encouraged to reach out for tailored pricing options based on specific organizational needs.

Pros

• Detailed Reporting Features: Facilitates compliance audits with comprehensive reporting.
• Real-Time Risk Assessment: Helps organizations quickly identify and respond to threats.

Cons

• Complex Initial Implementation: Requires significant technical expertise to set up.
• Limited Technical Documentation: Users report needing better guidance during onboarding.

Reviews

Users appreciate Robust Intelligence's thorough reporting capabilities but often mention the complexity of initial setup as a barrier. The platform’s real-time monitoring is highlighted as a key strength.

User Feedback

Customers value the insights provided by Robust Intelligence but suggest improvements in technical support and documentation to enhance user experience during implementation.

9. MineOS

Overview

MineOS is an AI-powered data governance platform that focuses on PII data discovery, classification, and consent management. It aims to streamline workflows related to data privacy through advanced automation features and AI governance capabilities.

Pricing Structure

MineOS does not provide specific pricing information online; potential customers should contact the vendor directly for quotes based on their organizational requirements.

Pros

• Customizable User Interface: Offers flexibility in how users interact with the platform.
• Streamlined Workflows: Simplifies data privacy management tasks effectively.

Cons

• Challenging Initial Setup: Some users find the onboarding process complex.
• Limited Automated Integration Options: May not integrate seamlessly with all existing systems.

Reviews

MineOS receives positive feedback for its user-friendly design but has been noted for limitations in automated integrations. Users appreciate its ability to simplify data privacy workflows significantly.

User Feedback

While many find MineOS effective in managing PII data, feedback indicates a need for improved documentation and support during setup phases to maximize its potential benefits.

How to Choose the Right DLP Solution for your business?

Selecting the ideal Data Loss Prevention (DLP) solution is crucial for safeguarding your organization's sensitive data against breaches and ensuring compliance with privacy laws. The right DLP tool can vary significantly depending on your specific needs, organizational size, and the types of data you need to protect. Here are key factors to consider and steps to take in making an informed decision:

• Feature Set: Evaluate the tool's ability to discover, monitor, and protect data at rest and in transit. Consider the types of data it can detect and whether it supports policy customization to meet your specific needs.
• Scalability: Ensure the solution can grow with your organization. It should handle increased data volumes and user numbers without a drop in performance.
• Integration Capabilities: The DLP solution should seamlessly integrate with your existing IT infrastructure, including cloud services, email platforms, and other critical business applications.
• Industry Focus: Some DLP tools offer features tailored to specific industries’ regulatory and data protection needs. Assess whether a solution aligns with your sector's requirements.
• Trials and Demos: Take advantage of free trials and demos before committing. These offerings provide a hands-on understanding of how the tool fits within your existing workflows and meets your security needs.

Don't hesitate to explore your options further. Explore detailed reviews, contact vendors for demos, and compare the tools against your checklist of needs. Making an informed decision now can protect your organization from data breaches and regulatory fines down the line.

Conclusion

The significance of choosing the right DLP tool cannot be overstated—it's an essential component of your organization's data security and compliance posture. As you consider different options, weigh their features against your unique requirements, including regulatory obligations and the specific types of sensitive information you handle.