Smartsheet DLP

In the rapidly evolving digital landscape, businesses continuously seek tools that promote efficiency and collaboration. Smartsheet stands out as a dynamic work management platform that enhances project management and operational workflows. However, as with any platform handling sensitive data, ensuring robust data security is imperative. This blog explores the pivotal role of Data Loss Prevention (DLP) solutions, specifically focusing on how Strac's comprehensive DLP capabilities can address Smartsheet-related data security challenges.

What is Smartsheet?

Smartsheet is a powerful software-as-a-service (SaaS) platform designed to simplify project management and collaboration through highly customizable spreadsheets. Unlike traditional spreadsheet tools, Smartsheet integrates features of project management applications, collaborative software, and file sharing platforms, making it an indispensable tool for companies across various sectors.

Examples of Smartsheet Use

1. Project Management in Construction: Construction firms leverage Smartsheet to track project timelines, allocate resources, and manage budgets. The tool's real-time collaboration feature allows for seamless updates between on-site managers and office-based teams, ensuring that everyone stays on the same page.
2. Marketing Campaign Tracking: Marketing teams use Smartsheet to organize campaigns, from planning stages to execution and analysis. It enables them to schedule tasks, store artwork and campaign materials, and track performance metrics against predefined goals.
3. Human Resources Management: HR departments find Smartsheet invaluable for tracking recruitment processes, employee onboarding, and ongoing training initiatives. It facilitates the storage and management of personal data, job applications, training materials, and performance reviews in a centralized, accessible format.

Risks Associated with Smartsheet

Despite its robust functionality, Smartsheet's very nature—centralizing sensitive information—can pose significant risks, such as data exfiltration, insider threats, and excessive sharing.

Examples of Data Security Challenges

1. Data Exfiltration: Consider a scenario where a disgruntled employee intentionally shares financial planning documents stored in Smartsheet with external parties. This action could lead to significant financial and reputational damage to the company.
2. Insider Risk: An employee might inadvertently configure a sheet with sensitive employee data to be accessible via a public link, leading to unauthorized access and potential data breaches.
3. Excessive Sharing: In collaborative environments, users might overly share sensitive data with external consultants or contractors without proper oversight, risking exposure of critical business information.

Smartsheet's Native DLP Features

Smartsheet provides basic permissions and sharing settings that aim to control who can view or edit certain data. However, these features may not be comprehensive enough to monitor and prevent sophisticated data loss scenarios, such as accidental sharing of sensitive content or unauthorized data access by internal users.

Strac's Solution to Smartsheet DLP Challenges

Strac's DLP solution fills the gaps left by Smartsheet's native features, offering a more robust and comprehensive approach to data security.

Key Features of Strac DLP

• Advanced Detection and Remediation: Strac employs built-in and custom detectors for sensitive data across multiple regulations like PCI, HIPAA, and GDPR. This capability is crucial for identifying and acting on sensitive information within Smartsheet files, including images and complex document formats.
• Customizable Data Handling: Strac allows organizations to tailor their DLP settings according to specific data protection needs, ensuring that sensitive information in Smartsheet is handled according to corporate and regulatory standards.
• Seamless Integration and Ease of Use: With a quick setup process, Strac integrates seamlessly with Smartsheet, providing real-time scanning and redaction of sensitive data, thereby enhancing compliance and security without disrupting user workflows.

About Strac

Strac represents the forefront of SaaS, Cloud, and Endpoint DLP solutions, distinguished by its modern features and extensive integration capabilities. Strac supports both standard and customized detectors for various sensitive data types, including unique features like image redaction and deep content inspection. It ensures compliance across major frameworks such as PCI DSS, HIPAA, and GDPR, among others.

Strac's integration with a wide array of SaaS applications, cloud services, and endpoint systems, coupled with its advanced AI capabilities and API support, makes it a leader in the DLP space. Its effectiveness is reflected in glowing customer reviews and its capability to deliver tailored data protection solutions that meet the specific needs of businesses.

Conclusion

As businesses like yours leverage Smartsheet for enhanced operational efficiency, the importance of safeguarding sensitive information within such platforms cannot be overstated. Strac's DLP solution provides an essential security layer, ensuring that your data is protected against both internal and external threats, thus maintaining the integrity and confidentiality of your organizational data. With Strac, businesses can not only comply with regulatory requirements but also foster a secure data environment that bolsters trust and reliability among stakeholders.