Dropbox DLP

DLP (Data Loss Prevention) to discover & remediate PDF and files containing sensitive information

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Dropbox DLP

Table of Contents

TL;DR: A Brief Overview of Dropbox DLP

Dropbox is a popular cloud storage solution, but it comes with inherent risks.
Data Loss Prevention (DLP) is crucial for secure sharing, preventing accidental exposure, ensuring compliance, and safeguarding against insider threats.
Strac DLP is a comprehensive security solution designed explicitly for Dropbox.
Strac DLP provides granular control, intelligent detection, automated response, seamless integration, and continuous compliance updates.
With Strac DLP, users can confidently ensure their Dropbox experience remains secure, compliant, and efficient.

The Imperative of Dropbox DLP: Why It's Essential for Data Protection

In the digital age, Dropbox stands out as one of the most popular cloud storage solutions, revolutionizing the way individuals and businesses share and store data. Its ease of use and global accessibility make it a favorite, but with such widespread usage comes inherent risks. This brings to the fore the importance of Data Loss Prevention (DLP) for Dropbox:

Ubiquity of Sharing: With Dropbox, sharing is a breeze. But this very feature can become a vulnerability if sensitive data ends up in the wrong hands. DLP ensures controlled and secure sharing.
Accidental Data Exposure: A simple misconfiguration or oversight can make private files public. DLP acts as a fail-safe, preventing unintentional data exposure.
Regulatory Landscape: Businesses using Dropbox for storing client or user data are often under the purview of regulations like GDPR or CCPA. DLP guarantees compliance, ensuring data storage and sharing align with global standards.
Insider Threats: Not all data breaches are external. A disgruntled employee or an innocent mistake can lead to data leaks. DLP monitors and manages internal data activities, safeguarding against potential insider threats.
Data Classification: With vast amounts of data stored in Dropbox, distinguishing between sensitive and non-sensitive data becomes crucial. DLP automatically classifies and prioritizes data based on set parameters.

Strac DLP: Redefining Security for Dropbox with Advanced Data Loss Prevention

Strac DLP isn't just another security tool—it's a comprehensive solution crafted specifically for platforms like Dropbox. Here's how Strac DLP transforms Dropbox security:

Granular Control: Strac DLP provides meticulous control over data sharing permissions. Define who can share, what they can share, and with whom, ensuring data remains within trusted circles.
Intelligent Detection: Using advanced algorithms, Strac DLP scans and identifies sensitive data, even within vast repositories. Nothing escapes its vigilant scan, whether it's credit card details, personal identification information, or proprietary documents.
Redaction: Strac provides the ability to automatically redact sensitive text within all files (pdf, jpeg, png, word docs, excel spreadsheets, etc.)
Automated Response: Upon detecting a potential threat or misconfiguration, Strac DLP doesn't just raise an alarm—it takes action. From restricting access to notifying administrators, it ensures rapid response.
Seamless Integration: Strac DLP effortlessly integrates with Dropbox, ensuring that enhancing security doesn't compromise user experience. The transition is smooth and unobtrusive.
Stay Ahead of Compliance: With ever-evolving regulatory landscapes, Strac DLP's continuous updates ensure that your Dropbox usage always remains compliant, no matter the regulation.

Dropbox has democratized data storage and sharing, but with great power comes great responsibility. With Strac DLP, shoulder that responsibility with confidence, ensuring that your Dropbox experience remains secure, compliant, and efficient. With Strac DLP, you can confidently shoulder the responsibility of securing your Dropbox experience.

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Sharepoint DLP Use Cases

Practical Scenario

A hospital’s billing and administrative teams use SharePoint Online to store patient invoices, medical reports, and insurance forms. While collaborating with external insurance providers, a staff member accidentally updates the permissions on a SharePoint document library to “Anyone with the link,” exposing potentially thousands of patient files containing PHI.

How Strac's Sharepoint DLP Helps

Continuous Data Discovery: Strac automatically scans existing and newly uploaded documents, identifying PHI (e.g., medical record numbers, Social Security Numbers).
Classification & Labeling: Once identified, files are labeled (e.g., “HIPAA Sensitive”), ensuring that administrators know which documents require the highest level of protection.
Visibility into Access: Strac provides real-time insight into who has access to these sensitive documents. Administrators can instantly see if unauthorized users or broad groups have viewing rights.
Revoke Public Links: If a file is publicly accessible, Strac immediately revokes those links and restores restricted access.
Alerts & Quarantines: When someone attempts to share PHI externally, Strac can alert admins, quarantine the file for review, or completely block the action.
Audit-Ready Reports: All actions are logged, enabling quick incident response and demonstrating HIPAA compliance for audits.

Practical Scenario

A mid-sized investment firm uses SharePoint to collaborate on various client files, including:

Credit card statements (subject to PCI-DSS)
ID documents (Driver’s Licenses, Passports, etc.) used for KYC (Know Your Customer) verification
Banking information such as account and routing numbers

An associate accidentally shares a SharePoint folder containing these files with a newly onboarded client who does not require access to all confidential documents. This folder is also accessible to several internal teams outside the immediate project, creating multiple potential exposure points.

How Strac's Sharepoint DLP Helps

Comprehensive Data Discovery: Strac scans both existing and newly uploaded documents in SharePoint for sensitive information such as credit card numbers, bank account details, and ID documents (Driver’s License, Passport formats).
Classification & Automated Labeling: Once identified, Strac applies meaningful labels (e.g., “PCI-DSS Sensitive,” “PII – ID Documents,” “Banking Info”) to ensure these files stand out and are subject to stricter security rules.
Visibility into Access: Strac provides an immediate view of who currently has access to these sensitive files. This allows admins to spot situations where external clients or internal teams unnecessarily have permissions.
Public Access Revocation: If a labeled document (e.g., containing card data or ID scans) is found to be publicly shared or too broadly accessible, Strac automatically revokes these links or permissions, aligning access with the principle of least privilege.
Alerts, Quarantines, and Blocks: When a user attempts to share a labeled document with outside domains—or with an entire department—Strac alerts administrators or quarantines/blocks the file share, depending on policy settings.
In cases where the share is intentional but needs review, admins can approve or deny the request within Strac’s dashboard.
Audit & Compliance: Every sharing event, label assignment, and access revocation is logged, creating a detailed audit trail. This helps demonstrate compliance with PCI-DSS, KYC, AML, and other regulatory requirements.
Automatic reporting simplifies any regulatory or internal compliance audit, reducing the administrative burden on security and compliance teams.

Practical Scenario

A software company keeps source code, product roadmaps, and design specs in SharePoint. Several teams—including external contractors—use the same SharePoint site. A developer accidentally grants a large group, including some non-disclosure–exempt contractors, access to a folder containing patent-pending code.

How Strac's Sharepoint DLP Helps

Holistic File Scanning: Strac inspects documents, PDFs, and archives for code snippets, system designs, and proprietary business terms to detect potential IP.
Intelligent Labeling: Documents identified as containing IP or trade secrets are automatically classified (e.g., “Proprietary IP”), reinforcing the need for restricted sharing.
Real-Time Access Insights: With Strac, administrators can instantly see who has access to IP-tagged files, enabling them to remove unauthorized users or reduce permission scopes.
Immediate Link Removal: If a contractor or external partner is mistakenly granted access to IP, Strac revokes public or unauthorized sharing before the files can be downloaded.
Alerts & Blocking: Strac’s policies can be configured to alert security teams or block external sharing attempts for files containing proprietary content.
Incident Response & Auditing: Detailed logs of every share request, label change, and access revocation aid in quick incident resolution and help prove due diligence if legal issues arise.