Egnyte DLP

Discover and Remediate Sensitive Data in Egnyte

Table of Contents

TL;DR:

Egnyte DLP is essential for secure file collaboration and content governance in enterprises.
Strac's DLP solution addresses data security challenges associated with Egnyte, including unintentional data exposure and compliance violations.
Strac provides automated discovery, classification, and remediation of sensitive data stored in Egnyte.
Features include granular data classification, proactive access control, compliance reporting, and seamless integration with Egnyte.
Strac ensures real-time protection, compliance readiness, and alerts for quick action against potential breaches.

Egnyte has become a cornerstone for secure file collaboration and content governance for enterprises. However, as businesses scale, the risks associated with sensitive data leakage and mismanagement grow exponentially. A Data Loss Prevention (DLP) solution tailored for Egnyte is critical to ensure that sensitive data—such as Personally Identifiable Information (PII), Protected Health Information (PHI), and Payment Card Information (PCI)—is managed, monitored, and protected effectively.

In this blog post, we will explore why Egnyte DLP is essential and how Strac's cutting-edge DLP solution addresses the critical data security challenges associated with Egnyte.

Why Do You Need Egnyte DLP?

Despite Egnyte's robust file sharing and collaboration capabilities, businesses face the following data security challenges:

1. Unintentional Data Exposure

Files shared externally or with incorrect permissions can lead to sensitive data being accessible to unauthorized users.
Many businesses unintentionally expose documents containing PII, PHI, and PCI data due to poorly configured access settings.

2. Data Breach Risks

Egnyte repositories often store highly sensitive documents such as contracts, healthcare records, and financial information.
Without adequate controls, malicious insiders or compromised accounts can exfiltrate this sensitive data.

3. Compliance Violations

Regulations like GDPR, HIPAA, CCPA, and PCI DSS require businesses to implement strict measures to safeguard sensitive data.
Non-compliance can result in severe fines, legal repercussions, and loss of customer trust.

4. Lack of Visibility into Sensitive Data

Identifying sensitive data across thousands of files and folders in Egnyte can be overwhelming.
Without automated discovery and classification, security teams lack actionable insights into where sensitive data resides.

5. Inefficient Remediation Processes

Remediation of exposed or misclassified files is often a manual and resource-intensive process.
Administrators struggle to revoke permissions, restrict access, or quarantine files promptly.

How Strac Solves These Problems with Egnyte DLP

Strac's Egnyte DLP solution is specifically designed to address these challenges by providing automated discovery, classification, and remediation of sensitive data stored in Egnyte. Here’s how Strac ensures comprehensive data protection:

1. Automated Sensitive Data Discovery

Strac scans all files stored in Egnyte, including shared folders, external links, and user-specific directories, to discover sensitive data.
It uses advanced machine learning models and regex patterns to identify data elements like SSNs, credit card numbers, medical records, and more.

2. Granular Data Classification

Strac classifies sensitive data based on its type (PII, PHI, PCI), context, and associated compliance requirements.
Supports both predefined and customizable classification policies to align with your organizational needs.

3. Proactive Access Control and Remediation

Automatically identifies files with improper permissions (e.g., public links or overly permissive sharing).
Alerts administrators and provides one-click remediation to restrict access to authorized users only.

4. Real-Time and Historical Scanning

Strac continuously monitors Egnyte for new uploads, ensuring real-time protection for sensitive data.
Historical scans ensure that legacy files are also secured, leaving no data exposed.

5. Compliance Reporting

Generates detailed reports for compliance audits, highlighting sensitive data exposure trends and remediation actions taken.
Supports audit readiness for HIPAA, GDPR, CCPA, and PCI DSS.

6. Seamless Integration with Egnyte

Strac integrates directly with Egnyte APIs, ensuring a seamless deployment without disrupting your existing workflows.
Admins can configure policies, monitor activity, and remediate risks directly from the Strac dashboard.

7. Data Masking and Redaction

For files that must remain shared, Strac automatically masks or redacts sensitive data elements, minimizing exposure risks while preserving usability.

8. Alerts and Notifications

Strac sends real-time alerts when sensitive data is exposed, enabling administrators to act quickly and prevent potential breaches.

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Sharepoint DLP Use Cases

Practical Scenario

A hospital’s billing and administrative teams use SharePoint Online to store patient invoices, medical reports, and insurance forms. While collaborating with external insurance providers, a staff member accidentally updates the permissions on a SharePoint document library to “Anyone with the link,” exposing potentially thousands of patient files containing PHI.

How Strac's Sharepoint DLP Helps

Continuous Data Discovery: Strac automatically scans existing and newly uploaded documents, identifying PHI (e.g., medical record numbers, Social Security Numbers).
Classification & Labeling: Once identified, files are labeled (e.g., “HIPAA Sensitive”), ensuring that administrators know which documents require the highest level of protection.
Visibility into Access: Strac provides real-time insight into who has access to these sensitive documents. Administrators can instantly see if unauthorized users or broad groups have viewing rights.
Revoke Public Links: If a file is publicly accessible, Strac immediately revokes those links and restores restricted access.
Alerts & Quarantines: When someone attempts to share PHI externally, Strac can alert admins, quarantine the file for review, or completely block the action.
Audit-Ready Reports: All actions are logged, enabling quick incident response and demonstrating HIPAA compliance for audits.

Practical Scenario

A mid-sized investment firm uses SharePoint to collaborate on various client files, including:

Credit card statements (subject to PCI-DSS)
ID documents (Driver’s Licenses, Passports, etc.) used for KYC (Know Your Customer) verification
Banking information such as account and routing numbers

An associate accidentally shares a SharePoint folder containing these files with a newly onboarded client who does not require access to all confidential documents. This folder is also accessible to several internal teams outside the immediate project, creating multiple potential exposure points.

How Strac's Sharepoint DLP Helps

Comprehensive Data Discovery: Strac scans both existing and newly uploaded documents in SharePoint for sensitive information such as credit card numbers, bank account details, and ID documents (Driver’s License, Passport formats).
Classification & Automated Labeling: Once identified, Strac applies meaningful labels (e.g., “PCI-DSS Sensitive,” “PII – ID Documents,” “Banking Info”) to ensure these files stand out and are subject to stricter security rules.
Visibility into Access: Strac provides an immediate view of who currently has access to these sensitive files. This allows admins to spot situations where external clients or internal teams unnecessarily have permissions.
Public Access Revocation: If a labeled document (e.g., containing card data or ID scans) is found to be publicly shared or too broadly accessible, Strac automatically revokes these links or permissions, aligning access with the principle of least privilege.
Alerts, Quarantines, and Blocks: When a user attempts to share a labeled document with outside domains—or with an entire department—Strac alerts administrators or quarantines/blocks the file share, depending on policy settings.
In cases where the share is intentional but needs review, admins can approve or deny the request within Strac’s dashboard.
Audit & Compliance: Every sharing event, label assignment, and access revocation is logged, creating a detailed audit trail. This helps demonstrate compliance with PCI-DSS, KYC, AML, and other regulatory requirements.
Automatic reporting simplifies any regulatory or internal compliance audit, reducing the administrative burden on security and compliance teams.

Practical Scenario

A software company keeps source code, product roadmaps, and design specs in SharePoint. Several teams—including external contractors—use the same SharePoint site. A developer accidentally grants a large group, including some non-disclosure–exempt contractors, access to a folder containing patent-pending code.

How Strac's Sharepoint DLP Helps

Holistic File Scanning: Strac inspects documents, PDFs, and archives for code snippets, system designs, and proprietary business terms to detect potential IP.
Intelligent Labeling: Documents identified as containing IP or trade secrets are automatically classified (e.g., “Proprietary IP”), reinforcing the need for restricted sharing.
Real-Time Access Insights: With Strac, administrators can instantly see who has access to IP-tagged files, enabling them to remove unauthorized users or reduce permission scopes.
Immediate Link Removal: If a contractor or external partner is mistakenly granted access to IP, Strac revokes public or unauthorized sharing before the files can be downloaded.
Alerts & Blocking: Strac’s policies can be configured to alert security teams or block external sharing attempts for files containing proprietary content.
Incident Response & Auditing: Detailed logs of every share request, label change, and access revocation aid in quick incident resolution and help prove due diligence if legal issues arise.