OneDrive DLP & DSPM

Discover & Remediate PII or Sensitive Files - OneDrive DLP (Data Loss Prevention)

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OneDrive DLP & DSPM

Table of Contents

TL;DR: Strac - The Solution to OneDrive DLP and Data Discovery (OneDrive DSPM)

OneDrive has several issues, including unintentional data leaks, malicious insider threats, compliance risks, and lack of visibility.
Strac OneDrive DLP Solution offers real-time monitoring, automated data classification, redaction capabilities, intelligent alerting system, and compliance management.
Strac simplifies compliance management, provides audit trails and reporting features, and offers a user-friendly and customizable interface.

Why is OneDrive DLP and Data Discovery Important (OneDrive DSPM)?

OneDrive, Microsoft's flagship cloud storage solution, enables seamless data storage and sharing across different devices. However, several issues arise in its usage, making the need for a DLP solution apparent.

1. Unintentional Data Leaks: A Major Concern with OneDrive

Human error is an unavoidable factor in any system involving people. Employees might accidentally share confidential data with unauthorized individuals, causing data leaks. Without a DLP solution, preventing or even detecting such occurrences promptly is impossible.

2. Malicious Insider Threats: Protecting Your Data on OneDrive

Employees with malicious intentions can misuse their access privileges to leak sensitive data. While OneDrive provides access control, it cannot track how data is used once access is granted, making detecting and preventing malicious insider activities difficult.

3. Compliance Risks: Addressing Regulatory Requirements on OneDrive

Regulatory compliance, such as GDPR, HIPAA, etc., requires businesses to protect specific data types. Any non-compliance, whether intentional or not, can lead to severe legal and financial repercussions. With OneDrive's standard setup, ensuring compliance with various regulations can be challenging.

4. Lack of Visibility: How Strac Enhances Monitoring on OneDrive

OneDrive doesn’t natively offer a complete overview of how and where data is being used. Without a clear data usage map, managing and securing sensitive data proactively becomes almost impossible.

Introducing Strac OneDrive DLP and Data Discovery Solution (OneDrive DSPM): Key Features and Benefits

Strac OneDrive DLP Solution protects businesses with the following core features:

1. Real-time Monitoring: Stay Ahead of Data Breaches on OneDrive

Strac OneDrive DLP solution provides real-time monitoring of all data on the platform. Strac tracks who is accessing what data, when, and how they use it, immediately detecting unauthorized or suspicious activity.

Strac DLP: Real Time Monitoring and Classification of Sensitive Data

2. Automated Data Classification: Simplifying Data Management on OneDrive

Strac OneDrive DLP automatically classifies data based on sensitivity and compliance requirements. It tags and manages data, ensuring that sensitive information is protected.

3. Redaction Capabilities: Safeguarding Sensitive Information on OneDrive

Strac's advanced redaction capabilities enhance data security and privacy further. This feature enables removing or masking sensitive information in documents before they are shared or downloaded.

4. Intelligent Alerting System: Proactive Notifications on OneDrive

In case of a potential data leak or breach, Strac OneDrive DLP promptly alerts the responsible parties. Strac deploys intelligent machine learning algorithms that are highly accurate to avoid false positives, often leading to alert fatigue.

5. Compliance Management: Ensuring Regulatory Compliance on OneDrive

Strac OneDrive DLP simplifies compliance management by identifying regulated data and providing features to enforce regulatory policies. Moreover, it offers audit trails and reporting features for demonstrating compliance during audits.

6. User-friendly and Customizable: Tailoring Strac to Your OneDrive Needs

While feature-rich, Strac UI Vault is user-friendly with beautiful reporting and analysis of how much sensitive data exists in OneDrive, who is sharing with whom, distribution of data over time, etc.

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Sharepoint DLP Use Cases

Practical Scenario

A hospital’s billing and administrative teams use SharePoint Online to store patient invoices, medical reports, and insurance forms. While collaborating with external insurance providers, a staff member accidentally updates the permissions on a SharePoint document library to “Anyone with the link,” exposing potentially thousands of patient files containing PHI.

How Strac's Sharepoint DLP Helps

Continuous Data Discovery: Strac automatically scans existing and newly uploaded documents, identifying PHI (e.g., medical record numbers, Social Security Numbers).
Classification & Labeling: Once identified, files are labeled (e.g., “HIPAA Sensitive”), ensuring that administrators know which documents require the highest level of protection.
Visibility into Access: Strac provides real-time insight into who has access to these sensitive documents. Administrators can instantly see if unauthorized users or broad groups have viewing rights.
Revoke Public Links: If a file is publicly accessible, Strac immediately revokes those links and restores restricted access.
Alerts & Quarantines: When someone attempts to share PHI externally, Strac can alert admins, quarantine the file for review, or completely block the action.
Audit-Ready Reports: All actions are logged, enabling quick incident response and demonstrating HIPAA compliance for audits.

Practical Scenario

A mid-sized investment firm uses SharePoint to collaborate on various client files, including:

Credit card statements (subject to PCI-DSS)
ID documents (Driver’s Licenses, Passports, etc.) used for KYC (Know Your Customer) verification
Banking information such as account and routing numbers

An associate accidentally shares a SharePoint folder containing these files with a newly onboarded client who does not require access to all confidential documents. This folder is also accessible to several internal teams outside the immediate project, creating multiple potential exposure points.

How Strac's Sharepoint DLP Helps

Comprehensive Data Discovery: Strac scans both existing and newly uploaded documents in SharePoint for sensitive information such as credit card numbers, bank account details, and ID documents (Driver’s License, Passport formats).
Classification & Automated Labeling: Once identified, Strac applies meaningful labels (e.g., “PCI-DSS Sensitive,” “PII – ID Documents,” “Banking Info”) to ensure these files stand out and are subject to stricter security rules.
Visibility into Access: Strac provides an immediate view of who currently has access to these sensitive files. This allows admins to spot situations where external clients or internal teams unnecessarily have permissions.
Public Access Revocation: If a labeled document (e.g., containing card data or ID scans) is found to be publicly shared or too broadly accessible, Strac automatically revokes these links or permissions, aligning access with the principle of least privilege.
Alerts, Quarantines, and Blocks: When a user attempts to share a labeled document with outside domains—or with an entire department—Strac alerts administrators or quarantines/blocks the file share, depending on policy settings.
In cases where the share is intentional but needs review, admins can approve or deny the request within Strac’s dashboard.
Audit & Compliance: Every sharing event, label assignment, and access revocation is logged, creating a detailed audit trail. This helps demonstrate compliance with PCI-DSS, KYC, AML, and other regulatory requirements.
Automatic reporting simplifies any regulatory or internal compliance audit, reducing the administrative burden on security and compliance teams.

Practical Scenario

A software company keeps source code, product roadmaps, and design specs in SharePoint. Several teams—including external contractors—use the same SharePoint site. A developer accidentally grants a large group, including some non-disclosure–exempt contractors, access to a folder containing patent-pending code.

How Strac's Sharepoint DLP Helps

Holistic File Scanning: Strac inspects documents, PDFs, and archives for code snippets, system designs, and proprietary business terms to detect potential IP.
Intelligent Labeling: Documents identified as containing IP or trade secrets are automatically classified (e.g., “Proprietary IP”), reinforcing the need for restricted sharing.
Real-Time Access Insights: With Strac, administrators can instantly see who has access to IP-tagged files, enabling them to remove unauthorized users or reduce permission scopes.
Immediate Link Removal: If a contractor or external partner is mistakenly granted access to IP, Strac revokes public or unauthorized sharing before the files can be downloaded.
Alerts & Blocking: Strac’s policies can be configured to alert security teams or block external sharing attempts for files containing proprietary content.
Incident Response & Auditing: Detailed logs of every share request, label change, and access revocation aid in quick incident resolution and help prove due diligence if legal issues arise.